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Role: Personal Assistant
Location: DFYNE HQ, 1 Forrest Gate, Uddingston, G71 5PG
Work Location: Onsite
About You:
Are you the kind of person who loves helping the people around you? Do you naturally become the go-to person whenever something needs sorted? Do you pride yourself on being a brilliant, naturally proactive organiser? Are you the type of person who spots a problem before anyone else and quickly gets it fixed? Are you as comfortable staying focused and on track when dealing with last-minute changes, and making things happen seamlessly behind the scenes? Are you comfortable jumping in, getting stuck in and helping wherever needed? If you genuinely get satisfaction from helping others perform at their best and want to have a direct impact on how a fast-growing business operates, DFYNE could be exactly where you belong.
About DFYNE:
A picture paints a thousand words… and we’re sure you don’t want to be sat here reading an essay of corporate “about us” spiel…. Seriously, how’re you able to really get under the skin of what we’re about from a few words on a screen. So why don’t you have a look and see what we’re all about for yourself - www.dfyne.com.
About the role – DFYNE Your Career:
First off, it’s best I introduce myself (person behind the keyboard here), it’s not the norm on a job role spec, but I feel it’s important you get introduced to who you may be working with for a long time early on. I’m Michelle and I’m Oscar and Meg’s EA here at DFYNE. I’m looking for someone who’s going to help support our CPO ,CCO and CFO as their dedicated PA whilst the business continues to scale. We are looking for someone who is a real doer, someone who isn’t afraid to get stuck in and help wherever needed and wants to be a part of the incredible journey we’ve already seen so far.
You’ll work alongside our Chief Product Officer; Verity, Chief Commercial Officer; Jay and Chief Financial Officer; Luca, you’ll be the driving force behind keeping things running smoothly, helping them stay organised, focused and able to spend their time where it matters most.
Working across some of the most critical areas of the business, from product innovation and customer experience to commercial growth and strategic partnerships, Verity, Jay and Luca play a key role in DFYNE’S journey. Your role will be to help them perform at their best, providing first-class organisational and administrative support, coordinating travel and logistics, managing communications, and ensuring everything runs seamlessly behind the scenes.
As a trusted PA to the executive team, this role requires absolute discretion. The PA will have access to confidential commercial, and financial-related information and must maintain the highest standards of confidentiality at all times. Information seen or heard through the course of work must not be discussed with internal or external individuals including friends, family members or colleagues without a legitimate business need to know.
By proactively anticipating needs, managing priorities, and keeping everything running smoothly, you'll enable Verity, Jay and Luca to operate at their best and focus on the opportunities and decisions that matter most.
Attitude:
Proactive and resourceful, with a strong ability to anticipate needs and solve problems
Calm, composed, and effective in a fast-paced environment
Trustworthy, discreet, and capable of handling confidential matters with professionalism
Reliable, approachable, and committed to delivering support across a range of priorities and responsibilities.
Key Responsibilities
Provide dedicated support to the Chief Product Officer, Chief Commercial Officer and Chief Financial Officer enabling them to focus on priorities
Manage competing priorities and proactively maximise the effectiveness and productivity of both executives
Support key business initiatives across product, commercial, and wider business functions
Identify and implement opportunities to enhance organisation, efficiency, and ways of working
Track actions, deadlines, and follow-ups to ensure priorities remain on track
Manage sensitive and confidential information with discretion and professionalism
Manage calendars, meetings and priorities requests
Coordinate domestic and international travel, expenses, and logistics to support changing business needs
Act as a key point of contact for internal and external stakeholders, managing communications and building strong relationships across the business
Maintain organised records and documentation and support general administration
Experience needed:
We don’t hire based solely on experience; however, for this role, the following experience is desirable:
Supporting senior leaders
Managing complex diaries, travel arrangements and stakeholder relationships
Providing administrative support
Working within a fast-growing retail, fashion, e-commerce, or consumer brand environment
Skills:
Exceptional organisation and attention to detail
Strong written and verbal communication skills
Discretion & confidentiality
Ability to prioritise and adapt quickly
Proficient in Microsoft Office and Google Workspace
Proactive and adaptable
Strong stakeholder and relationship management skills
Additional requirement to be aware of
Due to the highly sensitive information you will be exposed to, an NDA will be required.
So, what’s in it for You?
If you’ve made it this far down without being put off, brilliant, I’d love to hear from you. Besides a work family and a great place to work, you’ll have an opportunity to grow with the company, be a part of the journey, and have a vital input into helping continue the crazy growth we’ve already seen.
You’ll be part of a high challenge, high reward culture.
What will aid a successful application with DFYNE?
Cover letter
Completed questionnaire
Additional pay:
Bonus scheme
Benefits:
Bereavement leave
Casual dress
Company events
Employee discount
Flexitime
Free parking
On-site parking
Sick pay
Unlimited paid holidays
Free on-site gym
Ability to commute/relocate:
Uddingston, G71 5PG: reliably commute or plan to relocate before starting work (preferred)
Salary
Starting from £33,120 annually.
Equality and diversity monitoring:
DFYNE wants to meet the aims and commitments set out in our equality policy. This includes not discriminating under the Equality Act 2010.
Please complete this form to help us understand the diversity of our candidates.
Completing this form is voluntary and the information provided will be kept confidential. The information is going to be used to help us understand the diversity of our organisation.
None of the information you provide will be linked to your application and is completely anonymous -https://forms.gle/LQiAKzDb6CUzS9Bm7